Payroll Clerk


  • Maintenance of employees? records in payroll system

  • Monitor and review time records in a Time and Attendance system, for proper approvals and submissions

  • Export / Import ?timecard information from Kronos Time and Attendance System into ADP system and get this information prepared for weekly, biweekly and/or semi-monthly transmissions (as applicable)

  • Verify pay data and review final payroll registers, before sending final transmission(s)

  • Files and maintains paperwork each payroll; according to company retention requirements

  • Prepare, sort and distribute paychecks / paystubs to multiple locations

  • Generate and distribute management reports

  • Manually calculate pay for new hires, terminations, etc

  • Administers and monitors garnishment orders

  • Prepare requests and produces manual payroll checks

  • Ensures employee has correct federal, state and local tax withholdings

  • Work with ADP and Kronos to answer payroll related questions and resolve occasional system problems

  • Work with HR and field contacts to resolve employee issues and ensure accuracy of paperwork / data entry

  • Run multiple reports from ADP and ADP Reporting for auditing purposes,? following each pay cycle (as applicable) ????

  • Assist in month-end, quarter-end and year-end department functions

  • General Ledger process following each pay cycle in order to prepare for finance month-end reconciliation

  • Update various Excel spreadsheets for future reconciliations

  • Other duties as assigned

  • ?

Key Knowledge and Experience:

  • Competence with ADP software (preferably Enterprise V5), ?Kronos Time and Attendance System (version 8 or higher) and Microsoft Office including Outlook, Excel, Word, etc.

  • Minimum two-year experience processing a payroll for 1000+ employees in a private company.

  • Demonstrated knowledge of wage & hours laws, garnishment regulations, taxation (including multi-state and local withholdings)

Key Traits:

  • Deal with people in a manner which shows sensitivity, tact and professionalism

  • Excellent interpersonal, customer service and communication (verbal and written skills)

  • Very strong organizational and time-management skills are essential to the success of the position

  • High level of accuracy and ability to maintain confidentiality are essential

  • Highly motivated with a demonstrated ability to use initiative and judgment for daily tasks

  • Effective problem solving and analytical thinking skills; ability to notice errors intuitively.

  • Ability to follow directions, work quickly and effectively in a fast paced environment

  • Must be able to meet and adhere to pre-established deadlines

  • Must be detail oriented and be able to handle numerous / unexpected projects simultaneously with minimal supervision

  • Be able to work in a team environment, as well as independently

  • Must be reliable, punctual and have a good attendance record

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